5. What should we do if we need rooming information concerning a convention other than the one to which our congregation is assigned?

⁵ If you will be attending a convention other than the one to which your congregation is assigned, you may obtain rooming information by writing to the convention headquarters address located on the back of the current Special Needs Room Request form. These forms will soon be sent to congregation secretaries. To receive a reply, be sure to include a stamped, self-addressed envelope with your letter.

6. What are some reminders regarding the Special Needs Room Request form?

⁶ Special Needs: If a publisher requests help in obtaining accommodations, the Congregation Service Committee should decide if the publisher qualifies to submit a Special Needs Room Request form. Before the congregation secretary sends the form to the convention Rooming Department, the guidelines found on the form and in the December 14, 2007, letter addressed to all bodies of elders should be consulted.

7. How may we cooperate with the arrangements that have been made for rooming? (See the box “Rooming Guidelines.”)

⁷ Reserving a Room: A Recommended Lodging List of available hotels will be posted on the information board at the conclusion of your Service Meeting for the week starting January 7. Before making a hotel reservation, review the “Rooming Guidelines” and the “Steps in Making Your Hotel Reservation.” Rather than accepting a higher rate at a hotel on the list or calling a hotel that is not on the list, please wait for the congregation to receive a revised list for your convention.

[Box on page 4]

Rooming Guidelines:

◼ Do not call for hotel reservations prior to your Service Meeting the week of January 7, 2008.

◼ If at all possible, make your hotel reservations during the month of January. Do not make your hotel reservation online, since we are not using that method.

◼ Stay only in hotels on the Recommended Lodging List.

◼ Do not accept a higher rate than what is shown on the list.

◼ Each room reserved should be in the name of the person who will actually occupy it.

◼ To comply with fire regulations, do not exceed the number of adults allowed in the hotel room, as shown on the list.

◼ Keep your first reservation.​—Matt. 5:37.

◼ Do not call hotels that are not on the list to ask if they have a rate for our convention.

◼ If no rooms are available after you have called ALL the hotels on the list or if you have a problem with a particular hotel, inform your congregation secretary. He should communicate with the convention Rooming Department using the contact information at the top of the list.

◼ If you must cancel a reservation, do so as early as possible. Be sure to receive a cancellation number.

Steps in Making Your Hotel Reservation:

1. Call hotels during regular business hours using the phone numbers on the list to get the discounted rate.

2. Inform the hotel that you are attending the convention of Jehovah’s Witnesses.

3. Specify the dates you will check in and check out of the hotel.

4. If no rooms are available, call another hotel on the list.

5. Make your reservation, and ask for a confirmation number.

6. Make your deposit by credit card, check, or money order within ten days. Never send cash. If a deposit is made by check or money order, write the confirmation number on the front.